How Good Are Your Presentation Skills?
Monday, November 25, 2013
How do you feel when you have to make a
presentation?
Are you well prepared and relaxed, confident that
your performance will have the desired impact on your audience?
Or
is the thought of standing on a podium, holding a microphone,
enough to give you stage fright?
Enjoy it or not, presenting – in some form – is usually a part of
business. Whether you get up in front of formal audiences on a
regular basis, or you simply have to make your voice heard in a
meeting, you're using presentation skills.
Many believe that good presenters are born, not made. This is
simply not true. Sure, some people are more relaxed and
comfortable speaking in front of others, but everyone can learn
the skills and techniques they need to increase their level of
confidence and performance when presenting.
From sales pitches to training lectures, good presentation and
public speaking skills are key to many influential roles in
today's business world. The good news about presenting is that you
can improve with practice.
So do you have the skills you need to do a good job? And how
effective are you when you have to 'perform'? Take this short quiz
to help you assess your skills.
How Good Are Your Presentation Skills?
Instructions:
For each statement, click the button in the column that best describes you. Please answer questions as you actually are (rather than how you think you should be), and don't worry if some questions seem to score in the 'wrong direction'. When you are finished, please click the 'Calculate My Total' button at the bottom of the test.
14 Statements to Answer
Not at All
Rarely
Some times
Often
Very Often
1
The visuals in my presentation match well with the information I'm communicating, and they help carry the speech.
2
To prepare for my presentation, I think carefully about the message I want to send.
3
Before I present, I become familiar with the room and the space in which I'll be speaking.
4
I plan and practice my presentation until I can speak comfortably and fluently.
5
I assume my audience knows very little, and then I give them all the information they need.
6
I use an indirect, subtle approach, and I send a gentle message to my audience.
7
Anxiety gives me stress, and brings negative energy to my presentation.
8
I make sure that organizers or other staff prepare my equipment so that I can arrive right on time and start immediately.
9
I encourage my audience to ask questions at the end of the presentation.
10
I pay attention to my nonverbal behavior, like facial expressions and eye contact, to make sure I stay engaged with the audience.
11
I use examples to support my points.
12
My presentations sometimes take longer than planned.
13
If I want to persuade an audience, I get them to think about what the future will be like if they continue without making changes.
14
I focus on the main part of the presentation more than the beginning and end, because that's where most of the information is given.
Total = 0
Score Interpretation
Score
Comment
14-32
Your presentations are
probably quite weak, and perhaps a little boring. There are
lots of ways to bring more excitement to what, and how, you
present. You simply need more practice developing the right
kind of content, and learning to use your nervousness to create
a positive flow of energy. Read this article for everyday tips
on building your self-confidence. (Read below to start.)
33-51
Your presentations are OK,
and they're probably very typical of average presenters. The
impression you leave isn't good or bad – it's essentially
nonexistent, and your message is likely soon forgotten. Use
the tips and tools in this article to add life to your
presentations so that your audience remembers you for all the
right reasons. (Read below to start.)
52-70
Super job! You're giving excellent presentations. They're interesting and well suited
to the audience, and you know that taking time to prepare pays
off in the end. Review the strategies in this article, and
challenge yourself to continue improving your presentation
skills. (Read below to start.)
Becoming a Better Presenter
Effective presentations are a mixture of a variety of elements.
You have to know what your audience wants. You need to prepare
good, interesting, engaging content. You must be confident in
presenting the material, you have to know how to manage your
environment successfully, and you need to make sure that your
message has maximum impact.
Balancing all four elements is no easy task. And, when combined
with the natural anxiety often felt before giving presentations,
it's no wonder that many people struggle with this skill. In fact,
fear of public speaking is extremely common.
However, you don't have to remain fearful and stressed by the
thought of giving a presentation. With the right tools and
material, along with planning and preparation, you can present
with energy and confidence.
Let's now look in detail at those four key elements of effective
presentations:
1. Understanding your audience.
2. Preparing your content.
3. Delivering confidently.
4. Controlling the environment.
Understanding Your Audience
(Statements 2, 5, 6, 9)
The success of most presentations is generally judged on how the
audience responds. You may think you did a great job, but unless
your audience agrees with you, that may not be the case. Before
you even begin putting your PowerPoint slides together, the first
thing you need to do is understand what your audience wants. Try
following these steps:
Determine who the members of the audience are.
Find out what they want and expect from your presentation. What
do they need to learn? Do they have entrenched attitudes or
interests that you need to respect? And what do they already know
that you don't have to repeat?
Create an outline for your presentation, and ask for advance
feedback on your proposed content.
When what you say is what your audience wants or needs to hear,
then you'll probably receive positive reinforcement throughout
your presentation. If you see nods and smiles, or hear murmurs of
agreement, for example, then this will motivate you to keep going
and do a great job.
When your audience is satisfied, it doesn't matter if your
delivery wasn't absolutely perfect. The primary goal of the people
listening to your presentation is to get the information they
need. When that happens, you've done a good job. Of course, you
want to do a great job, not just a good job – and that's where the
rest of the tips can help.
Preparing Your Content
(Statements 6, 11, 13, 14)
The only way to satisfy your audience's needs and expectations is
to deliver the content they want. That means understanding what to
present, and how to present it. Bear in mind that if you give the
right information in the wrong sequence, this may leave the
audience confused, frustrated, or bored.
If you provide the information in a well-structured format, and
you include various techniques to keep the audience engaged and
interested, then they'll probably remember what you said – and
they'll remember you.
There are a variety of ways to structure your content, depending
on the type of presentation you'll give. Here are some principles
that you can apply:
Identify a few key points – To help the audience retain the
messages you're giving them, use the chunking principle to
organize your information into five to seven key points.
Don't include every detail – Good presentations inspire the
audience to learn more, and ask further statements to maximize
their understanding of the issue.
Use an outline – At the beginning, tell your audience what you
intend to cover, and let them know what to expect. This helps
build anticipation and interest from the start.
Start and end strongly – Capture people's interest as soon as
you begin, and leave them with a message they won't forget. It's
tempting to put all of your effort into the main body of the
presentation. However, if you don't get people's attention at the
start, they'll probably lose interest, and not really hear the
rest anyway.
Use examples – Where possible, use lots of examples to support
your points. A lecture is often the least interesting and engaging
form of presentation. Look for ways to liven things up by telling
stories, talking about real-life examples, and using metaphors to
engage your audience fully.
A special type of presentation is one that seeks to persuade. Monroe's Motivated Sequence , consisting of five steps, gives you a framework for developing content for this kind of presentation:
Get the attention of your audience – Use an interesting 'hook' or opening point, like a shocking statistic. Be provocative and
stimulating, not boring or calm.
Create a need – Convince the audience there's a problem, explain how it
affects them – and persuade them that things need to change.
Define your solution – Explain what you think needs to be done.
Describe a detailed picture of success (or failure) – Give the
audience a vision; something they can see, hear, taste, and touch.
Ask the audience to do something right away – Get the audience
involved right from the start. Then it's usually much easier to
keep them engaged and active in your cause.
To brush up on your skills of persuasion, look at The Rhetorical Triangle . This tool asks you to consider your communication from three perspectives: those of the writer, the audience, and the context. It's a method that builds credibility, and ensures that your arguments are logical.
Delivering Confidently
(Statements 1, 4, 7, 10)
Even the best content can be ineffective if your presentation
style contradicts or detracts from your message. Many people are
nervous when they present, so this will probably affect your
delivery. But it's the major distractions that you want to avoid.
As you build confidence, you can gradually eliminate the small and
unconstructive habits you may have. These tips may help you:
Practice to build confidence – Some people think that if you
practice too much, your speech will sound rehearsed and less
genuine. Don't necessarily memorize your presentation, but be so
familiar with the content that you're able to speak fluently and
comfortably, and adjust as necessary.
Be flexible – This is easier to do if you're comfortable with
the material. Don't attempt to present something you just learned
the previous night. You want to know your material well enough to
answer statements. And, if you don't know something, just admit it,
and commit to finding the answer.
Welcome statements from the audience – This is a sign that a
presenter knows what he or she is talking about. It builds
audience confidence, and people are much more likely to trust what
you say, and respect your message.
Use slides and other visual aids – These can help you deliver a
confident presentation. The key point here is to learn how much
visual information to give the audience, and yet not distract them
from what you're saying.
Keep your visuals simple and brief – Don't use too many
pictures, charts, or graphs. Your slides should summarize or draw
attention to one or two items each. And don't try to fit your
whole presentation onto your slides. If the slides cover every
single detail, then you've probably put too much information on
them. Slides should give the overall message, and then the
audience should know where to look for supporting evidence.
Manage your stress – Confidence has a lot to do with managing
your stress levels. If you feel particularly nervous and anxious,
then those emotions will probably show. They're such strong
feelings that you can easily become overwhelmed, which can affect
your ability to perform effectively. A little nervousness is
useful because it can build energy. But that energy may quickly
turn negative if nerves build to the point where you can't control
them.
If you have anxiety before a presentation, try some of these
stress management tools:
Use physical relaxation techniques , like deep breathing and
visualization, to calm your body and ease your tension.
Use imagery to help keep calm, and visualize yourself delivering a successful presentation.
Learn strategies to build your self-confidence in general. The
more assured you are about yourself and your abilities, the better you'll feel when you get up in front of people, and say what you want to say.
When you present with confidence and authority, your audience will
likely pay attention and react to you as someone who's worth
listening to. So 'pretend' if you need to, by turning your
nervousness into creative and enthusiastic energy.
For other tips on delivering confidently, see Delivering Great Presentations , Speaking to an Audience , Managing Presentation Nerves , and our Bite-Sized Training session Giving Better Presentations .
Controlling the Environment
(Statements 3, 4, 8, 12)
While much of the outside environment is beyond your control,
there are still some things you can do to reduce potential risks
to your presentation.
Practice in the presentation room – This forces you to become familiar with the room and the equipment. It will not only build your confidence, but also help you identify sources of risk. Do you have trouble accessing your PowerPoint file? Does the microphone reach the places you want to walk? Can you move the podium? Are there stairs that might cause you to trip? These are
the sorts of issues you may discover and resolve by doing one or two practice presentations.
Do your own setup – Don't leave this to other people. Even though you probably want to focus on numerous other details, it's a good idea not to delegate too much of the preparation to others. You need the hands-on experience to make sure nothing disastrous happens at the real event.
Test your timing – When you practice, you also improve your chances of keeping to time. You get a good idea how long each part of the presentation will actually take, and this helps
you plan how much time you'll have for statements and other audience interactions.
Members of the audience want you to respect their time. If you end your presentation on time or early, this can make a huge, positive impression on them. When speakers go over their allowed time, they may disrupt the whole schedule of the event and/or cause the audience unnecessary inconvenience. Be considerate, and stick to your agenda as closely as possible.
Key Points
Presenting doesn't have to be scary, or something you seek to avoid. Find opportunities to practice the tips and techniques discussed above, and become more confident in your ability to present your ideas to an audience. We all have something important to say, and sometimes it takes more than a memo or report to communicate it. You owe it to yourself, and your organization, to develop the skills you need to present your ideas clearly, purposefully, engagingly, and confidently.
Tags:
Communication, Communication Skills, Skills
presentation?
Are you well prepared and relaxed, confident that
your performance will have the desired impact on your audience?
Or
is the thought of standing on a podium, holding a microphone,
enough to give you stage fright?
Enjoy it or not, presenting – in some form – is usually a part of
business. Whether you get up in front of formal audiences on a
regular basis, or you simply have to make your voice heard in a
meeting, you're using presentation skills.
Many believe that good presenters are born, not made. This is
simply not true. Sure, some people are more relaxed and
comfortable speaking in front of others, but everyone can learn
the skills and techniques they need to increase their level of
confidence and performance when presenting.
From sales pitches to training lectures, good presentation and
public speaking skills are key to many influential roles in
today's business world. The good news about presenting is that you
can improve with practice.
So do you have the skills you need to do a good job? And how
effective are you when you have to 'perform'? Take this short quiz
to help you assess your skills.
How Good Are Your Presentation Skills?
Instructions:
For each statement, click the button in the column that best describes you. Please answer questions as you actually are (rather than how you think you should be), and don't worry if some questions seem to score in the 'wrong direction'. When you are finished, please click the 'Calculate My Total' button at the bottom of the test.
14 Statements to Answer
Not at All
Rarely
Some times
Often
Very Often
1
The visuals in my presentation match well with the information I'm communicating, and they help carry the speech.
2
To prepare for my presentation, I think carefully about the message I want to send.
3
Before I present, I become familiar with the room and the space in which I'll be speaking.
4
I plan and practice my presentation until I can speak comfortably and fluently.
5
I assume my audience knows very little, and then I give them all the information they need.
6
I use an indirect, subtle approach, and I send a gentle message to my audience.
7
Anxiety gives me stress, and brings negative energy to my presentation.
8
I make sure that organizers or other staff prepare my equipment so that I can arrive right on time and start immediately.
9
I encourage my audience to ask questions at the end of the presentation.
10
I pay attention to my nonverbal behavior, like facial expressions and eye contact, to make sure I stay engaged with the audience.
11
I use examples to support my points.
12
My presentations sometimes take longer than planned.
13
If I want to persuade an audience, I get them to think about what the future will be like if they continue without making changes.
14
I focus on the main part of the presentation more than the beginning and end, because that's where most of the information is given.
Total = 0
Score Interpretation
Score
Comment
14-32
Your presentations are
probably quite weak, and perhaps a little boring. There are
lots of ways to bring more excitement to what, and how, you
present. You simply need more practice developing the right
kind of content, and learning to use your nervousness to create
a positive flow of energy. Read this article for everyday tips
on building your self-confidence. (Read below to start.)
33-51
Your presentations are OK,
and they're probably very typical of average presenters. The
impression you leave isn't good or bad – it's essentially
nonexistent, and your message is likely soon forgotten. Use
the tips and tools in this article to add life to your
presentations so that your audience remembers you for all the
right reasons. (Read below to start.)
52-70
Super job! You're giving excellent presentations. They're interesting and well suited
to the audience, and you know that taking time to prepare pays
off in the end. Review the strategies in this article, and
challenge yourself to continue improving your presentation
skills. (Read below to start.)
Becoming a Better Presenter
Effective presentations are a mixture of a variety of elements.
You have to know what your audience wants. You need to prepare
good, interesting, engaging content. You must be confident in
presenting the material, you have to know how to manage your
environment successfully, and you need to make sure that your
message has maximum impact.
Balancing all four elements is no easy task. And, when combined
with the natural anxiety often felt before giving presentations,
it's no wonder that many people struggle with this skill. In fact,
fear of public speaking is extremely common.
However, you don't have to remain fearful and stressed by the
thought of giving a presentation. With the right tools and
material, along with planning and preparation, you can present
with energy and confidence.
Let's now look in detail at those four key elements of effective
presentations:
1. Understanding your audience.
2. Preparing your content.
3. Delivering confidently.
4. Controlling the environment.
Understanding Your Audience
(Statements 2, 5, 6, 9)
The success of most presentations is generally judged on how the
audience responds. You may think you did a great job, but unless
your audience agrees with you, that may not be the case. Before
you even begin putting your PowerPoint slides together, the first
thing you need to do is understand what your audience wants. Try
following these steps:
Determine who the members of the audience are.
Find out what they want and expect from your presentation. What
do they need to learn? Do they have entrenched attitudes or
interests that you need to respect? And what do they already know
that you don't have to repeat?
Create an outline for your presentation, and ask for advance
feedback on your proposed content.
When what you say is what your audience wants or needs to hear,
then you'll probably receive positive reinforcement throughout
your presentation. If you see nods and smiles, or hear murmurs of
agreement, for example, then this will motivate you to keep going
and do a great job.
When your audience is satisfied, it doesn't matter if your
delivery wasn't absolutely perfect. The primary goal of the people
listening to your presentation is to get the information they
need. When that happens, you've done a good job. Of course, you
want to do a great job, not just a good job – and that's where the
rest of the tips can help.
Preparing Your Content
(Statements 6, 11, 13, 14)
The only way to satisfy your audience's needs and expectations is
to deliver the content they want. That means understanding what to
present, and how to present it. Bear in mind that if you give the
right information in the wrong sequence, this may leave the
audience confused, frustrated, or bored.
If you provide the information in a well-structured format, and
you include various techniques to keep the audience engaged and
interested, then they'll probably remember what you said – and
they'll remember you.
There are a variety of ways to structure your content, depending
on the type of presentation you'll give. Here are some principles
that you can apply:
Identify a few key points – To help the audience retain the
messages you're giving them, use the chunking principle to
organize your information into five to seven key points.
Don't include every detail – Good presentations inspire the
audience to learn more, and ask further statements to maximize
their understanding of the issue.
Use an outline – At the beginning, tell your audience what you
intend to cover, and let them know what to expect. This helps
build anticipation and interest from the start.
Start and end strongly – Capture people's interest as soon as
you begin, and leave them with a message they won't forget. It's
tempting to put all of your effort into the main body of the
presentation. However, if you don't get people's attention at the
start, they'll probably lose interest, and not really hear the
rest anyway.
Use examples – Where possible, use lots of examples to support
your points. A lecture is often the least interesting and engaging
form of presentation. Look for ways to liven things up by telling
stories, talking about real-life examples, and using metaphors to
engage your audience fully.
A special type of presentation is one that seeks to persuade. Monroe's Motivated Sequence , consisting of five steps, gives you a framework for developing content for this kind of presentation:
Get the attention of your audience – Use an interesting 'hook' or opening point, like a shocking statistic. Be provocative and
stimulating, not boring or calm.
Create a need – Convince the audience there's a problem, explain how it
affects them – and persuade them that things need to change.
Define your solution – Explain what you think needs to be done.
Describe a detailed picture of success (or failure) – Give the
audience a vision; something they can see, hear, taste, and touch.
Ask the audience to do something right away – Get the audience
involved right from the start. Then it's usually much easier to
keep them engaged and active in your cause.
To brush up on your skills of persuasion, look at The Rhetorical Triangle . This tool asks you to consider your communication from three perspectives: those of the writer, the audience, and the context. It's a method that builds credibility, and ensures that your arguments are logical.
Delivering Confidently
(Statements 1, 4, 7, 10)
Even the best content can be ineffective if your presentation
style contradicts or detracts from your message. Many people are
nervous when they present, so this will probably affect your
delivery. But it's the major distractions that you want to avoid.
As you build confidence, you can gradually eliminate the small and
unconstructive habits you may have. These tips may help you:
Practice to build confidence – Some people think that if you
practice too much, your speech will sound rehearsed and less
genuine. Don't necessarily memorize your presentation, but be so
familiar with the content that you're able to speak fluently and
comfortably, and adjust as necessary.
Be flexible – This is easier to do if you're comfortable with
the material. Don't attempt to present something you just learned
the previous night. You want to know your material well enough to
answer statements. And, if you don't know something, just admit it,
and commit to finding the answer.
Welcome statements from the audience – This is a sign that a
presenter knows what he or she is talking about. It builds
audience confidence, and people are much more likely to trust what
you say, and respect your message.
Use slides and other visual aids – These can help you deliver a
confident presentation. The key point here is to learn how much
visual information to give the audience, and yet not distract them
from what you're saying.
Keep your visuals simple and brief – Don't use too many
pictures, charts, or graphs. Your slides should summarize or draw
attention to one or two items each. And don't try to fit your
whole presentation onto your slides. If the slides cover every
single detail, then you've probably put too much information on
them. Slides should give the overall message, and then the
audience should know where to look for supporting evidence.
Manage your stress – Confidence has a lot to do with managing
your stress levels. If you feel particularly nervous and anxious,
then those emotions will probably show. They're such strong
feelings that you can easily become overwhelmed, which can affect
your ability to perform effectively. A little nervousness is
useful because it can build energy. But that energy may quickly
turn negative if nerves build to the point where you can't control
them.
If you have anxiety before a presentation, try some of these
stress management tools:
Use physical relaxation techniques , like deep breathing and
visualization, to calm your body and ease your tension.
Use imagery to help keep calm, and visualize yourself delivering a successful presentation.
Learn strategies to build your self-confidence in general. The
more assured you are about yourself and your abilities, the better you'll feel when you get up in front of people, and say what you want to say.
When you present with confidence and authority, your audience will
likely pay attention and react to you as someone who's worth
listening to. So 'pretend' if you need to, by turning your
nervousness into creative and enthusiastic energy.
For other tips on delivering confidently, see Delivering Great Presentations , Speaking to an Audience , Managing Presentation Nerves , and our Bite-Sized Training session Giving Better Presentations .
Controlling the Environment
(Statements 3, 4, 8, 12)
While much of the outside environment is beyond your control,
there are still some things you can do to reduce potential risks
to your presentation.
Practice in the presentation room – This forces you to become familiar with the room and the equipment. It will not only build your confidence, but also help you identify sources of risk. Do you have trouble accessing your PowerPoint file? Does the microphone reach the places you want to walk? Can you move the podium? Are there stairs that might cause you to trip? These are
the sorts of issues you may discover and resolve by doing one or two practice presentations.
Do your own setup – Don't leave this to other people. Even though you probably want to focus on numerous other details, it's a good idea not to delegate too much of the preparation to others. You need the hands-on experience to make sure nothing disastrous happens at the real event.
Test your timing – When you practice, you also improve your chances of keeping to time. You get a good idea how long each part of the presentation will actually take, and this helps
you plan how much time you'll have for statements and other audience interactions.
Members of the audience want you to respect their time. If you end your presentation on time or early, this can make a huge, positive impression on them. When speakers go over their allowed time, they may disrupt the whole schedule of the event and/or cause the audience unnecessary inconvenience. Be considerate, and stick to your agenda as closely as possible.
Key Points
Presenting doesn't have to be scary, or something you seek to avoid. Find opportunities to practice the tips and techniques discussed above, and become more confident in your ability to present your ideas to an audience. We all have something important to say, and sometimes it takes more than a memo or report to communicate it. You owe it to yourself, and your organization, to develop the skills you need to present your ideas clearly, purposefully, engagingly, and confidently.
