Direct Marketing - What Techniques Can Be Used to Ensure That Communication Is Effective Across Multiple Projects?
Saturday, November 23, 2013
Working on multiple projects doesn't seem like a good idea, yet it is what we find ourselves doing on a daily basis. There is much work to be done, so picking up a project while working on another is often the only option. Communicating with each team member effectively by using tools that help keep everyone in touch.
Build a Foundation Under the Projects
Often, multiple projects will have a common ground. For example, a writing team will be working on multiple stories and articles, but all the articles will be designed for a specific genre. This commonality will help steer communication in a certain direction. Projects with no common ground need a different foundation; figure out which people are working on which projects to help speed communication.
Use Email Wisely
Organize projects in an email address book to include every person in one project and title the list appropriately. Do this for all the projects. When writing an email, send a copy to every person on the project. Be clear in the emails and make the point quickly. This will ensure efficient communication across all projects, and the email will reach every person necessary for each of the separate projects.
Meet Once a Week or More If Necessary
Meet with each separate team as often as necessary to communicate verbally. It is often too difficult to talk with one or two people on a team when instruction or feedback is necessary, therefore, a face-to-face meeting with every team member will ensure that every project participant is working together on each project.
Make Communication Count
Try not to add personal details to emails or in group meetings. Communication in business is short and quick, so make every word count. Keep the sentences short without sacrificing grammar; avoid abbreviations in communication to limit confusion. In verbal communication, review instructions and encourage questions to clear up any team inconsistencies or misunderstandings. Again, everyone who is working on each project needs to be clear on all plans.
Tags:
Direct Marketing, Marketing
Build a Foundation Under the Projects
Often, multiple projects will have a common ground. For example, a writing team will be working on multiple stories and articles, but all the articles will be designed for a specific genre. This commonality will help steer communication in a certain direction. Projects with no common ground need a different foundation; figure out which people are working on which projects to help speed communication.
Use Email Wisely
Organize projects in an email address book to include every person in one project and title the list appropriately. Do this for all the projects. When writing an email, send a copy to every person on the project. Be clear in the emails and make the point quickly. This will ensure efficient communication across all projects, and the email will reach every person necessary for each of the separate projects.
Meet Once a Week or More If Necessary
Meet with each separate team as often as necessary to communicate verbally. It is often too difficult to talk with one or two people on a team when instruction or feedback is necessary, therefore, a face-to-face meeting with every team member will ensure that every project participant is working together on each project.
Make Communication Count
Try not to add personal details to emails or in group meetings. Communication in business is short and quick, so make every word count. Keep the sentences short without sacrificing grammar; avoid abbreviations in communication to limit confusion. In verbal communication, review instructions and encourage questions to clear up any team inconsistencies or misunderstandings. Again, everyone who is working on each project needs to be clear on all plans.
